1099 / W-2 / ACA Form Bulk Import – Salient Features

(Part 2 of 2)

(Bulk upload is a very important topic for the e-file systems and there are several important features that need to be discussed to understand the complexity. This topic has been split into two parts to discuss each important feature in detail.)

In the previous blog related to the IRS Form(1099 Series, 1099 MISC, W-2, and ACA – 1095B / 1095C) Bulk Data Import (Part 1 of 2), we discussed about some key features like file format support (Customer & Standard), asynchronous data processing, and batch processing that we need to consider during bulk data upload using Excel file. In this part, we will discuss about the other important features that the bulk data upload utility should have for smooth data management. 

Data Validation

Bulk upload data upload utility should ensure that all uploaded data are complete and contains the valid data fulfilling all required rules that the IRS system would need to accept the e-file.

Taxseer’s inbuilt rules engine enables all required data validation and the failure to pass the validation check causes the data rejection which ultimately rejects the entire file upload. The important feature in the rules engine is the validation of the entire data file in one attempt and generating the error report such that the user is notified with a consolidated error report instead of exiting after encountering the first problem.

Error Handling

A proper exception handling ensures that the bulk upload program gracefully errors out after encountering any error during the file processing. Any unhandled errors could cause the program to behave abnormally causing disruptions. This can be a costly affair as data cleanup will be required if partial and incorrect information are uploaded to the database.

Taxseer’s well-designed exception handling ensures that proper error messages are logged so that user can easily perform corrective actions. We don’t leave any unhandled exception that could cause any data corruption during the bulk data upload for IRS Forms (1099 Series, 1099 MISC, W-2, and ACA – 1095B / 1095C) and the entire file is rejected even if single error is encountered. The user is provided a consolidated list of issues with the bulk data file so that the user can correct the entire file in one attempt.

Workflow

E-file system should provide well defined workflow for each IRS Form (1099 Series, 1099 MISC, W-2, and ACA – 1095B / 1095C) type. It should provide maximum automation but at the same time there should be provision for manual intervention wherever required. The workflow component should never miss any key step in the workflow under any circumstances. Any failure encountered during the workflow should stop the further workflow activity and the administrator should be notified through email or dashboard notification. Administrator should have the utility to fix the error and reprocess it after correction.

Taxseer provides well defined workflow steps for each form type with maximum automation possible. There is an optional manual review step in the entire e-filing workflow process and the user can opt for the final submission with/without reviewning.  We automatically generate the final PDF form when the complete form data is entered. However, we provide optional form edit option so that the user can correct any data in the form during the review process and regenerate the final PDF form.

The user can also configure the bulk upload utility such that the final file is created and made ready for submission without review and the user has to just pay through the credit card and submit the forms for e-filing.

The entire e-filing of bulk data can be performed in three easy workflow steps:

1.       Upload Excel data through Taxseer’s upload utility

2.       Review, pay and submit the forms for e-file/print-mail; Taxseer automatically performs e-filing to the IRS system

3.       Download the final PDF form in bulk as a single zip file

Form Status Tracking

User can track the real-time status of the IRS Forms (1099 Series, 1099 MISC, W-2, and ACA – 1095B / 1095C) e-file and print/mail anytime. Users are notified through email about the form status changes during critical events.

Form Download

E-file system should provide the option to download all PDF forms generated for the bulk data import for a batch in one single zip file rather than downloading each form at a time as downloading thousands of forms could become a tedious task.

Taxseer provides a very user friendly forms download utility to download all PDF forms (1099 Series, 1099 MISC, W-2, and ACA – 1095B / 1095C) in one single zip file. Additionally, there are features to download selected PDF files and users can use the search and select the required forms for download. Download history is maintained to keep track of all form downloads and re-download is possible any time. The entire process of creating the downloadable zip file for thousands of forms could take quite some time and so Taxseer provides asynchronous utility for this function.

This concludes the Bulk Import discussion for the e-file system. We hope that this discussion has provided enough details about the complex data upload utility in the Taxseer e-file system. Please send us your questions to support@taxseer.com and we will make every effort to respond as soon as possible.

For More Info: https://www.taxseer.com/forms.html

1099 / W-2 / ACA Form Bulk Import – Salient Features

(Part 1 of 2)

(Bulk upload is a very important topic for the e-file systems and there are several important features to discuss to understand the complexity. This topic has been split into two parts to discuss each important feature in more detail)

Companies having to e-file thousands of IRS forms (1099 Series, 1099 MISC, W-2, and ACA – 1095B / 1095C) prefer to use the Excel file to upload bulk data, extracted from their accounting systems, to the e-file service provider’s system. The expectation is to use the e-file system as a black box where they upload the Excel data, pay for the forms and download the final PDF document and the e-file service provider’s system automatically e-files to the IRS system and print & mail the hard copy to the payees/recipients. The filers only want to use the online user interface for any form corrections, track forms statuses, and download the PDF forms for their records. The need of the user is a highly automated e-file system where the manual intervention is optionally required only at some key steps e.g., for review, payment through credit card, etc.

Taxseer.com has developed the e-filing system from bottom up considering some key user requirements to provide a high quality e-file experience to the users, ensure data integrity, and allow easy data management. Taxseer enables users to import thousands of records using both Standard & Custom Excel file format and automatically generate the IRS forms (1099 Series, 1099 MISC, W-2, and ACA – 1095B / 1095C), e-file to the IRS system, print & mail to the individual recipients, provides real-time status of each form, and email notifications at key workflow steps. The easy form download option allows multiple forms to be downloaded as a single zip file based on the criteria provided by the user. Users are only required to use the user interface when data issues are encountered or they want to track the forms status.

The following sections provide details about the salient features of the Taxseer’s data import utility and the key considerations during its design and development:

1.     File Format Support (Custom & Standard)

There are generally two categories of users using the bulk data import functionality. First category users prefer to use Standard Excel template provided by the e-file service provider. In this case, the user downloads the standard Excel file template and fills the data, either manually or programmatically, and imports the data to perform e-filing. The second category users like to reuse their existing file format for which they have invested their resources to extract data from their accounting system and they don’t want to add cost to develop new data format. Vendors should provide the flexibility to the users to use either of the file formats and perform data mapping all by themselves through a easy-to-use designer without writing any code.

Taxseer provides a very easy to use data mapping utility to map the custom file fields with the standard fields. Users can use the drag-and-drop feature to map the fields and the complete exercise can be completed within minutes. They can also download the standard file format template from Taxseer and enter the complete information and finally upload the data. The use of standard file format prevents the user from performing the mapping exercise and the user will have to just fill the data in the template and upload the data.

Asynchronous Data Processing

E-file service providers have struggled in the past to handle bulk data running into thousands of recipients as their bad design and the use of synchronous processing from the user interface fails more often and never guarantees the successful data processing in the first attempt.

Taxseer’s proven architecture uses asynchronous processing of the bulk data to process the file in the server side. This technique allows handling of unlimited data with a guarantee to successfully process the complete file in one attempt. The client can upload any number of bulk data files and the server side parallel processing feature ensures performance consistency and prevents performance degradation due to multiple submissions concurrently.

Batch Transaction

Bulk upload utility should ensure that all records from the bulk data file should be uploaded and if errors are encountered during the processing then the entire transaction should be rolled-back and no record should be uploaded. This approach ensures that data integrity is maintained during the bulk upload processing and the entire batch is accepted only when no error is encountered.

Taxseer creates a Batch ID for each file upload to ensure that all records available in the file are actually uploaded to the target system and a proper reconciliation is done. This guarantees that no records are lost during the upload process and in case of critical errors; the entire batch is rejected with a very user friendly error message appended to the Excel file. The tracking of data using the batch id provides a good handle on the data to the users for each file upload.  
For More Info : https://www.taxseer.com/forms.html

(We will discuss about the remaining features in the next blog 1099/ W-2 / ACA Bulk Import - Part 2 of 2)

TEN THINGS NEED TO KNOW ABOUT IRS 1099-A Form Online BEFORE YOU FILE YOUR TAXES

Not all the tax filers wish to receive the 1099s except the IRS. However the agency likes them as they permit them to simply match the info against the tax returns. Therefore it becomes necessary for each tax filers to understand higher regarding the agency kind 1099 before you begin filing your taxes. Therefore, this journal aims to place light weight on the highest 10 things that a personal payer should apprehend before filing.

1. Higher provide, than receive: Usually, the companies can issue the forms to their receiver (other than the corporation) once they pay $ 600 or a lot of throughout the tax year. And this is often a threshold rule followed however there are a unit several exemptions therein. This is often the explanation why you're obtaining the shape 1099 for each checking account associated, albeit you earned regarding $10 of interest financial gain.

2. Forms of several 1099s: you want to apprehend the forms of 1099 forms. 1099 B for Broker and barter transactions, 1099 DIV for dividends, 1099 G for state and native tax refunds and state edges, 1099 INT for interest, 1099 R for pensions, 1099 S for property transactions etc. aside from those forms, kind 1099 MISC (miscellaneous) covers the most important portion of the taxes and prompts the foremost queries.

3. Report the amendment in grips address: The agency gets the report supported your social insurance range (SSN) not considering whether or not you receive the shape. Therefore, it's higher to update your contact address with the payers directly and additionally to place a forwarding order in with the U.S Post workplace. Hence, you'll see all the forms that the IRS sees.

4. Timing: The time to send the 1099 kind is vital. The companies have to be compelled to transport the Forms 1099 before Jan thirty one for the year. Don’t think about that you just area unit off the hook to report the financial gain within the event of not receiving the shape 1099 by the month of Gregorian calendar month or March. There in case, there'll be penalties for the businesses, that issue {the kind the shape} 1099 however some tax filers might need already filed their come back and therefore the form 1099 comes as late as Gregorian calendar month or might.

5. Ensure to report the errors instantly. If there's the time delay, then you'll have some further likelihood to correct the errors. Thence avoid to place the coming 1099s in a very stack, open them as before long as you receive and respond them straight off. If you found any errors then you'll approach the remunerator straight off to say them.

Therefore, the remunerator gets it slow to correct the errors before causation to the IRS. however once the remunerator has already sent the shape that contained errors to the irs, then raise the payer to correct them instantly.

6. Watch out for the agency forms: no matter forms sent to you, also will be sent to the IRS. The point to mail the 1099 forms to the taxpayers is by Jan 31. The payer has the point till the closure of February to send all the 1099s to the IRS.

7. Report each 1099 forms. The last word role of form 1099 is IRS’s matching. every form 1099 contains the data like payer’s employer identification number (EIN), and payee’s social security number (SSN). Once the IRS receives the shape, it matches the form 1099s with the tax return of the payee.

8. Notice from the IRS. What happens after you forget to report 1099? Then the IRS can send you a computer-generated bill that contains your taxes. If the billing is correct, then you only need to pay it.

9. Believe State taxes also. Each state demands an income tax and you'll receive identical details because the agency. Therein condition, if you incomprehensible or didn't file 1099 on your federal come back, then you state can embrace that in your bill too.

10. File 1099 on your own: after you failed to receive the form 1099 that you just expect, do not ask from the remunerator. Instead, if you're expecting, you recognize regarding your income clearly, therefore you'll simply report the number on your legal document. It saves you time and energy. Alternately after you write or decision your remunerator concerning the late 1099s then you'll get 2 1099s, one 1099 is issued commonly (default one, even though you didn’t receive) and therefore the different is issued after you known as the remunerator. Avoid confusions and file directly.

In short, 1099 forms are vital for IRS matching. Therefore, these forms are extremely serious and have much to try to along with your taxes. This blog might have given a basic defined of the 1099 forms. To understand a lot of and for different queries, you're simply a decision off from USA to succeed in our client support team at 240.780.6153 or drop a mail at support@taxseer.com. We are happy to help and serve you at any time. Register NOW! And 1099-A Form Online taxes.

For More Info: https://www.taxseer.com/1099-a-form.html